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Risk management: User and role based management within Akountable ERP


Eric Cantona

Feb 20, 2024 •
2 mins read
Risk management: User and role based management within Akountable ERP

PART3 : Introducing entitlements management for enhanced risk management

User-based management is a critical component for SMEs aiming to enhance operational controls and security. This feature allows businesses to assign roles, permissions, and access levels to different users within the organization. As SMEs typically operate with smaller teams, user-based management ensures that each team member has the right level of access to perform their tasks while safeguarding sensitive information.

Recognizing the unique organizational structures of SMEs, we incorporate a user-friendly approach. This features enable businesses to define roles such as administrators, finance managers, and staff members, each with distinct access permissions. For instance, administrators may have full access to all features, while finance managers can focus on financial reporting and transaction tracking.

Key Features of Akountable User-Based Management:

1. Role Assignment:

  • Defines roles based on organizational hierarchy and responsibilities.
  • Assigns specific tasks and permissions to each role for streamlined workflow.

2. Access Control:

  • Controls access to sensitive financial data by setting permissions for each user.
  • Ensures that team members can only access the information relevant to their roles.
  • Maker-checker is enforced for critical access such as payments and banking.

3. Audit Trails:

  • Maintains a comprehensive audit trail of user activities within the system.
  • Enables tracking of changes, ensuring accountability and transparency in financial processes.

What are the benefits of User-Based Management Integration:

1. Granular Control:

  • Tailors access levels for different users, ensuring that each team member has access to the necessary tools and information.

2. Efficient Collaboration:

  • Facilitates collaboration among team members by providing them with the right tools to perform their specific roles.

3. Enhanced Security:

  • Mitigates the risk of unauthorized access to sensitive financial information.
  • Strengthens data security with role-specific access controls.

4. Streamlined Auditing:

  • Simplifies audit processes by maintaining a clear record of user activities.
  • Easily traces any discrepancies or unauthorized actions for accountability.

Summary: User and role based management helps to streamline day-to-day operational risk management but it also reinforces the importance of security, control, and transparency in the financial processes of SMEs. As businesses navigate the complexities of the modern marketplace, this serves as a valuable tool for SMEs seeking to optimize their operations and pave the way for sustainable growth. Feel free to reach out to us at .